Park District Rules & Regulations

• Smoking in any form, including e-cigarettes, is prohibited in or on any Park District property.
• No person shall bring into or consume, possess, make a gift of or offer sale within the District, any alcoholic beverage or liquor in any building or area in the Park District without either written direct approval from the Executive Director, a Park District permit or inclusion within a written contract. No person under the age of 21 shall consume any beer, wine or other alcoholic beverage in or on Park District property at any time.
• No person shall within the Park District use, administer, receive, offer for sale, possess, or make available to himself, or any person or animal, any controlled substance or Cannabis.
• No Person under the influence of any Controlled Substance or Cannabis shall enter, be, or remain on District Property.
• No Person shall intentionally or knowingly by any means cause bodily harm or make physical contact of an insulting or provoking nature with another Person on District Property.
• Possession of weapons and/or concealed carry by anyone is strictly prohibited at all times while on or in Park District property.
• All items lost or misplaced on Park District property shall be kept at the Community Center for no more than 1 month.
• Participants and authorized users may request to have a service animal accompany them in the Park System where they are authorized users as a reasonable accommodation. Persons with disabilities are invited to contact the ADA Coordinator. The Park District will make reasonable accommodations in facilities and programs to enable participation by individuals with disabilities.
• By registering for, participating in or attending Park District programs, events, or other activities, the participant (or parent/guardian of a minor participant) irrevocably agrees to the use and distribution by the Park District of his or her image (or of his/her minor child/ward) in photographs, video recordings, and any other electronic reproductions of such programs, events and activities for any purpose without inspection or approval and without compensation, rights to royalties or any other consideration now and in the future. If you do not wish your household to be photographed, you will need to complete and sign the Geneseo Park District Waiver form.
• Each member or guest of Park District facilities and participant of programs has a responsibility to behave properly while on Park District premises and must adhere to specific Rules of Conduct or will be subject to remedial actions based on the Park District Behavior Management Policy.

Facility Rental Policies 

Facility Rentals, Equipment Rentals & Birthday Parties Brochure

ALL GENESEO PARK DISTRICT FACILITIES

• Renters & Guests may only utilize the space rented. Use of other spaces is prohibited.
  • Renters are given exclusive use of a space within the designated facility, but should understand that the accompanying restrooms & other amenities will remain open to the public. Because of this, renters are expected to be considerate of others who may be using the facility during their rental. 
  • Park District sponsored activities have priority in all facilities therefore rental requests are not accepted more than 6 months in advance and the Park District reserves the right to move a rental to another location if deemed necessary.
• Set Up/Take Down
  • Decorations are acceptable but must be hung with painters tape.
  • All rented space must be returned to its original set-up.
  • All tables and chairs must be put back to their original location. Tables/Chairs are not to be removed from room.
  • The renter will be charged a $100 damage fee for facility damage or if excessive clean up is required.
  • If using the kitchen in The Center or the Kitchenette in the Poolside Room; the renter will provide dish soap & towels. Any dishes used from The Center must be washed, dried & put away in their original location. Please clean up any spills and wipe out the sinks.
• ¹Holidays when Park District facilities are closed, if staff is available and willing to work, the facility may be rented. The renter will be charged an additional holiday rental fee of $45/hour. ²If the pool is rented, the renter will be charged an additional $45/hour/Lifeguard.
• Signage is prohibited on Park District property, including grass, exterior windows and down The Center’s main hallway without prior permission in writing.
• Smoking/Vaping is prohibited within a minimum of 15 ft from all doors and windows. Designated smoking area is provided. Please properly dispose of cigarette remains.
• All garbage must be in bags and will be picked up by Park District Staff.
• All rentals are during regularly scheduled hours unless otherwise listed. Additional fees apply to before or after hours rentals.

AQUATIC CENTER (Maximum Occupancy 500) & POOLSIDE ROOM (Maximum Occupancy 64 / 60 seated)

• Use of Pool & Splash Pad is not included for Poolside Room Rental unless Daily Admission or Aquatic Center Rental is applied.
• Aquatic Center could be closed due to inclement weather and/or low attendance. The Aquatic Center must have 25 patrons to remain open, rental of the Poolside Room does not guarantee Aquatic Center will remain open.
• ³Concession Stand Drink & Popcorn combos may be purchased for an additional $5.00/combo. Other concessions may be purchased at regular prices.

SPLASH PAD (Maximum Occupancy 125) Rental request are only accepted 2 weeks in advance

• The Splash Pad reservation will be cancelled if thundering or lightning.
• Children under 10 years of age must be with a guardian 14 years or older.
• Restroom is available.
• Poolside Room can be rented if you would like to serve food & drinks.

ACTIVITY ROOM (Maximum Occupancy 197 / 100 seated) & PARTY ROOM (Maximum Occupancy 33 seated)

• Use of Pool & Gyms are not included unless Daily Admission or Indoor Pool and/or Gym Rental is applied.
• All furniture on carpeted areas in the Activity Room is not to be moved.
• Equipment for Activity Room games can be signed out at The Center’s front desk at no additional charge. This includes equipment to play; Ping Pong, Foosball, Shuffleboard, Air Hockey & Wii.

CENTRAL THEATER (Maximum Occupancy 177)

Standard Rental includes the use of theater and stage with a manager on duty. Renter can bring a DVD or Blue Ray (of appropriate content).

• Private viewing of current film is available. Minimum of 50 people required, regular admission and concession rates will apply.
• Rentals showing movies to the public are subject to the additional licensing fee.
• ³Concession Stand Small drink & small popcorn combos may be purchased for an additional $5.00/combo. Other concessions may be purchased at regular prices.
• Equipment price excludes any equipment or film we may have to purchase or rent to accommodate any rental.
• Janitorial Services are required following a rental.

DIGITAL MARQUEE

• Park District Birthday Party Packages will include a birthday wish on the marquee the day of the party.
• Rentals held at a Geneseo Park District facilities have the option to advertise the rental for an additional fee of $20 per day.  The Digital Marquee message must be scheduled at least two weeks in advance with the Marketing Coordinator.

CERTIFICATE OF INSURANCE MAY BE REQUIRED
Visit https://www.theeventhelper.com/ to purchase event insurance.

PAYMENTS
$25 Non-Refundable Deposit required upon booking for all rentals. This deposit will go towards the rental fee and only be lost if rental is cancelled.
Payment must be received in full 14 days in advance for all rentals.
Rentals booked less than 14 days in advance must be paid in full within 24 hours of booking and before rental.
Refunds must be requested 7 days in advance of rental to receive a refund minus the $25 non-refundable deposit.

CANCELLATION POLICY
7 day advanced cancellation notice must be give for a full refund.

Equipment Rental Policy

Facility Rentals, Equipment Rentals & Birthday Parties Brochure

• Borrower shall inspect any and all borrowed equipment each time it is obtained to be fully aware as to the condition of the equipment, and that the equipment is in good condition and repair.
• Borrower accepts the equipment in "AS IS CONDITION AND WITH ALL FAULTS". It is expressly understood and agreed that Lender has made no representations, express or implied, as to the condition of the equipment or its suitability for use by Borrower, including its employees, agents, and authorized users. Borrower is solely responsible for determining whether the equipment requested is suitable, safe, and appropriate for any intended use and understands that Lender makes no such representation.
• Borrower shall pay Lender’s reasonable costs to repair any damage to borrowed equipment, beyond ordinary wear or tear.
• Borrower shall use and operate the borrowed equipment in accordance with any and all applicable manufacturer’s guidelines, federal, state and municipal laws, ordinances, rules and regulations, and shall only permit properly trained and qualified persons to operate and/or use the borrowed equipment. All such persons shall be and shall conclusively be deemed to by the agents or employees of Borrower only.
• Unless approved by Lender, Borrower shall not sublease or loan any borrowed equipment to any third party.
• PHOTOBOOTH
  • ONLINE GALLERY: Upon receiving downloadable link for high-resolution files, Borrower accepts all responsibility for archiving and protecting the photographs. Lender is not responsible for the lifespan of any digital media provided for any future changes in digital technology or media readers that might result in an inability to read discs provided. It is Borrower’s responsibility to make sure that digital files are copied to new media as required.
  • EVENT/GALLERY SET UP: The Geneseo Park District Marketing Department will contact you to finalize your photobooth event. You will receive a link to your gallery prior to your event. One round of changes to your gallery are included in the rental fee. All additional changes will be charged at $25 / hour (minimum 1 hour).
• INDEMNIFICATION: To the fullest extent permitted by law, Borrower shall protect, indemnify, save, defend and hold harmless Lender, including its officers, officials, agents, volunteers and employees (collectively “Lender”), from and against any and all liabilities, obligations, claims, damages, penalties, causes of action, costs and expenses (including reasonable attorney and paralegal fees, court costs and expert expenses), which Lender may become obligated by reason of any accident, injury or death of persons, or loss of or damage to property arising indirectly or directly in connection with or under, or as a result of this agreement, whether or not covered by insurance, regardless of whether or not it is caused in part by a party indemnified hereunder.

This Agreement is entered into solely for the benefit of the contracting parties, and nothing in this Agreement is intended, either expressly or impliedly, to provide any right or benefit of any kind whatsoever to any person or entity who in not a party to this Agreement, or to acknowledge, establish or impose any legal duty to any third party.

CERTIFICATE OF INSURANCE MAY BE REQUIRED
Visit https://www.theeventhelper.com/ to purchase event insurance.

PAYMENTS
$25 Non-Refundable Deposit required upon booking for all rentals. This deposit will go towards the rental fee and only be lost if rental is cancelled.
Payment must be received in full 14 days in advance for all rentals.
Rentals booked less than 14 days in advance must be paid in full within 24 hours of booking and before rental.
Refunds must be requested 7 days in advance of rental to receive a refund minus the $25 non-refundable deposit.

CANCELLATION POLICY
7 day advanced cancellation notice must be give for a full refund.

Alcohol Policy

Facility Rentals, Equipment Rentals & Birthday Parties Brochure

CERTIFICATE OF INSURANCE MAY BE REQUIRED
Visit https://www.theeventhelper.com/ to purchase event insurance.

An application indicating the intent to have alcohol during a rental must be submitted to the Superintendent of Facilities 30 days prior to the event.

• Locations: The sale, delivery and/or consumption of alcoholic beverages may be permitted within the following facilities: Community Center’s Gymnasium, Dedrick Room, Activity Room, Aquatic Center’s Poolside Room, Athletic Field and Party Room or designated rental areas and Athletic Field.
• No alcoholic beverages may be consumed outside the approved areas or rooms without prior written approval by the Superintendent of Facilities.
• Reservations: If alcohol is to be served the reservation must be made by person’s 21 years of age or older. This person is responsible for making sure that no one under 21 is consuming alcohol at the event. Furthermore, the designated individual must be present at all times and may not become inebriated at any point of the event and is responsible for contacting the building supervisor should a problem arise.
• Attendance: If more than 50 people are expected to be in attendance at any one time, extra staffing or security may be required at the renters expense as determined by the Superintendent of Facilities.
• Certificate of Insurance: The applicant must obtain Special Event Host Liquor Liability insurance in the amount of $1,000,000. The applicant must be named as the insured and the Geneseo Park District will be an additional insured certificate holder. Proof of the insurance must be provided to the Park District at least (7) days before your event. If you are charging an admission to your event, you must also secure dram shop insurance. Visit https://www.theeventhelper.com/ to purchase event insurance.
• Permits: If applicant is selling alcohol a permit from the City of Geneseo must be obtained for a Special Event Liquor License or a Special Use Permit Liquor License in addition to the Certificate of Insurance for $1,000,000 and dram shop insurance.
• Swimming: If Alcohol is present, no swimming is allowed.
• No Person under the influence of Alcoholic Liquor, shall enter into, be, or remain on District Property unless attending a permitted event. For purposes of this policy, “under the influence” means affected by Alcoholic Liquor, in any determinable manner. A determination of being “under the influence” can be established by a professional opinion, a scientifically valid test, a lay person’s opinion, or the statement of a witness.
• No Person, other than the District or its agent, shall sell or deliver any Alcoholic Liquor on District Property, unless said Person has first obtained a Permit, license, or contract therefor from the District.
• No person shall distribute, provide or allow any person under 21 years old to possess or consume Alcoholic Liquor on District Property. No person under the age of 21 years old shall possess or consume Alcoholic Liquor on District Property.
• No Person shall bring into, possess, consume, take, use, or transfer any Alcoholic Liquor on District Property without having first obtained a Permit therefor from the District unless he is in or on District Property where the possession, consumption, use, or transfer of Alcoholic Liquor is permitted, or unless the Alcoholic Liquor is legally possessed in an unopened container stored in the trunk of a motor vehicle.
• Every Person possessing, using, consuming, or transferring Alcoholic Liquor pursuant to this policy, shall be subject to and shall comply with the Liquor Control Act of 1934 and all other state, local, and District laws, ordinances, rules, and regulations regarding the possession, use, consumption, or transfer of Alcoholic Liquor.